Free sample clause
How many revision rounds to include in an interior design contract
Without a clause on revisions, every comment from the client can open another round, and nobody knows where the project fee ends. Below: how to choose the number of rounds, what to count as a round, and a sample clause you can copy and adapt.
This is a sample, not legal advice: have a solicitor or attorney in your own country check it before it goes into a contract, because contract law differs between countries, and within the US between states, and what a clause means depends on the kind of contract.
Prepared by the Projado team
How many rounds to include
There is no single right number. Choose one you can price: how many times do you realistically go back to the materials at a given stage before the client has made their decisions? Set the number separately for each stage where the client reviews materials, for example the layout and the concept, because revisions cost you differently at different stages.
In the sample clause below the number sits in square brackets. It is a place for your number, not a recommendation.
Also write down what happens once the number is exceeded: the next round is charged at the rate in the contract, or quoted separately. Without that, the number of rounds limits nothing.
What counts as a round
Define a round in the contract, because the word “revisions” means something different to everyone. A good definition has three parts: a complete set of materials given to the client, one consolidated answer from the client, and a deadline for sending it.
- The first showing of the materials is not a revision and does not count towards the rounds.
- A round is one consolidated piece of feedback, not the number of messages the client sent it in.
- Clarifying questions, and correcting your own mistake, are not a round.
- A change to the assumptions in the questionnaire, such as a new room, a different style or a different budget, is a change of scope, not a revision.
Sample clause
Fill in the square brackets and adapt the wording to your contract. Do not use it without having it checked.
Rounds of revisions
- The fee for the [stage name] stage includes [number] rounds of revisions.
- A round of revisions is the Client’s single, consolidated set of comments on all the materials the Designer shared for that stage, sent within [number] days of the materials being shared. The first time materials are shared is not a round of revisions.
- Comments sent in several messages before the deadline in clause 2 count as one round of revisions.
- Clarifying questions from the Designer, and corrections of the Designer’s own mistakes, are not a round of revisions.
- A change to the brief agreed at the questionnaire stage, such as an additional room or a different style or budget, is a change of scope, not a revision, and needs an agreed scope and fee.
- Each round of revisions beyond the number in clause 1 is charged extra at [rate] per [unit], or at a separate quote given to the Client before the work starts.
- The Client confirms acceptance of the materials for each stage in writing, including by e-mail.
How to count rounds
Keep a record for each stage: the round number, the date you gave the materials, the date and content of the client’s comments, and what you changed. That way, weeks later, it is still clear which round you are on.
Before you start work on a round beyond what was agreed, tell the client it is extra and note their agreement. How you settle up with the client depends on your contract.
The round counter in Projado
In Projado, revisions happen in rounds. On a stage where the client reviews materials, you enter how many rounds of revisions are included: as many as you agreed in the contract, the offer or by e-mail. From the first revision the stage shows a counter, for example “Revision round 2 of 3”, and once the agreed number is exceeded it reads “beyond what was agreed”.
A round beyond what was agreed can be marked “Paid extra” or “Free, beyond what was agreed”. The counter only informs: you enter the number, and the software does not read your contract, block anything or charge anything. The client does not see it.
You can add a date by which feedback is due to a round, and the client sees it in the portal. Every acceptance has a sign-off certificate you can download as a PDF. It is a record of what happened in the software, not legal advice.
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Questions and answers
Is this clause right in every country?
No. It is a plain-language example, and what a clause does depends on the kind of contract and on the law that governs it, which differs between the UK, the US and elsewhere. Have a solicitor or attorney check it.
Do I have to put a number of rounds in the contract?
There is no single required form, but without a number and rules for counting there is no clear point where the project fee ends and extra work begins. That is why it is worth writing down the number, the definition of a round and what happens beyond it.
Does Projado limit the rounds to the number in my contract?
No. You enter the number on the stage, and the software does not read it from your contract, block anything or charge anything. The counter shows which round is already beyond what was agreed.
Does the client see the round counter?
No. The number of included rounds, the counter and the marks on rounds are visible to the studio only.